COLLECTION OF PERSONAL INFORMATION – EU GENERAL DATA PROTECTION REGULATION

Please note that by registering for OSS 2019 your personal information including email addresses and data is gathered for OSS 2019, this is for the purpose of information for the event. The information gathered is held in a secure server within the Ivvy Events Software environment – for more information on Ivvy security please go to https://www.ivvy.com.au/events/security

The Conference Organisers, Organising Committee and Ivvy Event software employees have direct access to your data once it is collected. This is for the purpose of organising the Symposium.

Use of your data
Please note that your data may be forwarded to the OSS 2019 Sponsors and Exhibitors for marketing, educational and promotional purposes.

Your data will also be used to populate a general delegates list that may be printed or displayed on a website. The information contained in the general list will exclude any direct contact details.
Your data will also be shared with the organisations and third parties as below:
• Ivvy, the cloud computing platform the events database is hosted from.
• DPS, our authorised ecommerce provider.
• Caterers. Where you have indicated a dietary restriction this will be provided to any catering company contracted for the event.
• Sponsors. Please note, in a separate privacy section of the registration form, you can opt in or out of your information being shared with sponsors.
• AV Company that receives Speaker presentations.
• Travel agencies and suppliers that assist with flight or ground transport bookings.
• Website developer
• Collateral designer and printer e.g. Printed handbooks, programs
• OSS 2019 Organisers

As part of the registration process, you will be asked to state your preferred data collection policy, the options are:
1. I agree to share my data with all parties including sponsors and exhibitors – this means all data you provide will be shared with those organisations and third parties listed in this policy, as well as sponsors and exhibitors and on a delegate list.
2. I agree to share my data with all parties to enable my attendance at the conference - excluding sponsors and exhibitors - this means all data you provide will be shared with those organisations and third parties listed in this policy, but will exclude sponsors and exhibitors and the delegate list.
3. I agree to share my data with all parties to enable my attendance at the conference and then want it deleted - this means all data you provide will be shared with those organisations and third parties listed in this policy, but will exclude sponsors and exhibitors and the delegate list. At the conclusion of the conference your data will be deleted and a code applied for financial purposes.

Opting out
If, at anytime, you DO NOT wish your information to be shared in this way, please notify the OSS 2019 organisers to have your information withheld. If you choose to do this, your information will not be shared with any other parties (except those listed above).