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GENERAL INFORMATION

PROGRAMME
The programme will be updated regularly when information and titles are received. Please click here for the latest programme

BAGS
Bags are not provided, please ensure you bring a bag large enough to fit an A4 handbook.

CAR PARKING
Unlimited parking onsite at the hotel.

COAT / LUGGAGE STORAGE
Storage for coats and luggage is available - please enquire at the registration desk.

DELEGATE LIST
A delegate list will be emailed to all delegates after the conference, to the email address used during the registration process.

DRESS CODE
Dress code for the conference:
Conference Sessions: Smart casual
Welcome functions: Smart Casual
Conference Dinner: THEME: Westies and Bogans

HYGIENE / HEALTH & SAFETY
Due to the potential spread of viral infections all delegates are requested to maintain the highest levels of hygiene during the conference. The committee encourages you to wash and dry your hands often, especially before the catering breaks, micro shield hand gel is provided - please use it. If at any time you feel unwell, please consider your fellow delegates and seek medical attention immediately.

MESSAGES
Any messages received for delegates will be left on the noticeboard located near the registration desk. Please check for messages, as no announcements will be made.

MOBILE PHONES/DEVICES/LAPTOPS

The organising committee respectfully requests that you turn your mobile phone, pagers, PDAs off (or on vibrate or silent) as a courtesy to the speakers and other delegates attending the sessions. If you forget to turn off your phone and it rings please do not answer it in the session - please take your call outside.

NAME BADGES
For security reasons, all delegates, speakers and visitors must wear their conference name badge at all times during the conference. Access to the sessions, morning, afternoon teas and lunch and the social functions will not be permitted without a name badge.

PRESENTERS / SPEAKERS
Please bring your presentation with you on 2 memory sticks (in case one fails) you will be directed to the AV team and a the tehnician will upload your file to the system. 

REFRESHMENTS
Lunch, morning and afternoon teas are included in your registration fee and will be served in the exhibition area in the exhibition area as per the programme. PLEASE NOTE Wednesday morning tea and lunch are NOT included.

REGISTRATION & INFORMATION DESK
The registration desk in the Distinction Hamilton Hotel Conference area, will open during the following times:

  • Tuesday 1 May 7.00am - 5.00pm
  • Wednesday 2 May 10.00am - 5.30pm 
  • Thursday 3 May 08.00am - 5.00pm
  • Friday 4 May 08.00am - 13.30pm


If you require assistance at all outside these times, please contact the conference manager Ali Copeman 027 4749887.

SMOKING
The Distinction Hamilton promotes a healthy environment for all staff and aspires to provide a smoke-free environment. The Hotel is smoke free. Smoking is also not permitted within 6 metres of buildings. New Zealand has a smoke free law, which does not permit smoking in any public buildings.

SOCIAL FUNCTIONS
Tuesday 1 May - Special Interet Groups Reception 5.00 - 6.30pm (among the industry exhibition)
Wednesday 2 May - NZSSD Reception 5.00 - 6.30pm (among the industry exhibition)
Thursday 3 May - Conference Dinner 7.00 - 11.30pm Venue Vilagrad Winery Buses depart Distinction Hotel at 6.30pm ... Theme Outrageous Fortune,  ... think black leather, black jeans, metaller t-shirts, crushed velvet & lace.

SPECIAL DIETARY REQUIREMENTS
If you have, during the registration process, advised the conference organisers of any special dietary requirements, these will have been forwarded to the caterers. A special meals table will be set up for the day catering. The conference dinner is a plated meal; please ensure you inform the wait staff of your name prior to accepting your meal.

TRANSPORT - airport shuttles
It is recommended you pre book all airport transfers well in advance of arriving and departing into and out of Hamilton airport.

Super Shuttle
Phone: 0800 SHUTTLE (0800 748 885) within NZ
Website: www.supershuttle.co.nz
Super Shuttle's door-to-door service covers every flight, every day. Each luxury mini-coach has 11 passenger seats and is equipped with a luggage trailer that will cater for all your luggage requirements.

Aerolink Shuttles
Location; Hamilton, Cambridge, Te Awamutu & the greater Waikato region
Phone: 0800 15 15 51 within NZ
Website: www.aerolinkshuttles.co.nz

Hamilton Taxis
Phone: +64 7 8477 477
Phone: 0800 477 477

VISITOR INFORMATION
The registration desk will do their best to assist you with visitor information but the most valuable and comprehensive information can be obtained from the Hamilton isite website