> Support > Bookings > Profit and Loss Displayed on the Summary Tab

Profit and Loss Displayed on the Summary Tab


The cost of sale for Menus, Beverages, Resources, Products and Event Templates can be displayed on the Summary Tab alongside the sales price of each item. This will provide you with a monetary value and margin percentage of the profit or loss for each of your quotes and bookings.

You can click on the Set Columns link to choose what items are displayed on the Summary Tab. This can be personalised per user.
 

 

Before you can see the cost displayed on the Summary Tab, you will need to add the cost to each of your items under: 

  • Setup > Food and Beverage > Food > Menus

  • Setup > Food and Beverage > Food > Menu items (if adding a cost to a menu item that is part of a total of menu items menu)

  • Setup > Food and Beverage > Beverage >  Packages

  • Setup > Food and Beverage > Beverage > Beverages (if adding a cost to a beverage that is part of a total of beverage item menus) 

  • Setup > Event Templates

  • Setup > AV & Setup > Resources

  • Setup > AV & Setup > Products

Please note that the cost will only be displayed for NEW Quotes and Bookings that have these updated costs added. The profit and loss display is not available for older bookings.

Please see the example below for adding a cost to a menu. The same applies to a beverage package

  1. Navigate to Setup > Food and Beverage > Food > Menus

  2. Edit the Menu

  3. Add in the cost to Cost Per Person

  4. Press Save

Please see example to add a cost to a menu item. The same applies to beverages

  1. Navigate to Setup > Food and Beverage > Food > Menu Items

  2. Edit the Menu Item

  3. Add the cost price per item

  4. Press Save

  5. Navigate to the Menu that contains this item and click on the Items Tab

  6. Remove the menu item, and then re-add it back to the menu using the Add Existing button. This will ensure the cost of the menu item is being recorded for this menu

  7. Repeat steps 1 - 6 for each menu item

 

Please see example for adding a cost to a resource:

  1. Navigate to Setup > AV & Setup > Resouces

  2. Edit the Resource

  3. Enter the Cost. You can add either a cost per hour or per day (or both) depending on how you charge for the resource

  4. Press Save

Please see example for adding a cost to a product

  1. Navigate to Setup > AV & Setup > Products

  2. Edit the Product

  3. Add the Cost

  4. Press Save

Please see example of adding costs to an Event Template:

  1. Navigate to Setup > Event Templates

  2. Edit the Template

  3. Add in the Cost Per Person. Please note, that you will need to manually calculate the total cost of the event template based on the included food, beverage, resources and products. If you add-in a item that is not included in the package cost, it will calculate the cost based on the cost added directly to the item using this knowledge article.

  4. Press Save

     

 

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