> Support > Creating New Events > Hotels > Adding a Hotel

Adding a Hotel


Creating a hotel

If you wish to pre-organise hotel rooms to be available for your delegates, you can give them access to book them through the iVvy system.

To create a hotel

  1. Navigate to Event Setup > Hotels

  2. Click on “Add Hotel”. If you have previously used a hotel you can select it from the dropdown, otherwise select “Add New Hotel”.

  3. Please note if you use a previous hotel, you will need to go back in and load the rooms that you have available for this conference. As you may have different room types and capacities for each event, rooms will not be loaded with you use an existing hotel. You can select from existing rooms and re-add them to the hotel when you get to the rooms stage however and add in your capacities for this event.

  4. We are going to work on the “Adding a new hotel” for the purposes of this article. Give the hotel a name as you wish it to appear to the delegates

  5. Give the hotel a description, this is going to create a nice hotel profile that the delegates can see.

  6. Put in the address for the hotel

  7. Add in the contact information for the hotel

  8. If you have a image of the hotel (individual room images will be loaded when you add your rooms) you can insert it here.

  9. Add in the dates of arrival and departure you have organised with the hotel for this event.

  10. Nominate the room allocation (see descriptions above for more information)

  11. Select how you wish the attendees to pay for accommodation.

  12. Select if you wish to turn off hotel booking confirmations

  13. Select if you wish for the hotel to show up on the website when you insert your hotels page.

  14. Nominate a date that hotel bookings close for (this is handy for when you start confirming bookings with the hotel, so you don’t continue to get new ones after cut off date. You cannot delete a hotel or it affects your bookings).

  15. Click Save

 
Learn more about adding Rooms to a Hotel using:
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