ACTIVITY & NUTRITION AOTEAROA CONFERENCE 2019 (ANA 2019)


TERMS AND CONDITIONS
Payment options are available during the registration process; you may pay by Visa or Mastercard or you may request a tax invoice.

I acknowledge that if I register less than 7 days prior to the event commencing, any requirements (dietary, special or other) may not not be able to be catered for.

By completing the registration process, you are accepting the terms and conditions including the cancellations & refunds as outlined below.
The information you supply on the registration form will be shared and used between the organising committee of the ANA Conference 2019 for the purpose of this event and for notifications of subsequent events. You are entitled to ask Convention Management for access to, and to correct, your personal information. Unless you request otherwise, your details will be included in the list of participants, which will be distributed to those attending the conference, including sponsors and exhibitors. Platinum and Gold sponsors will be supplied email contacts.

REGISTRATION CANCELLATIONS & REFUNDS
Any amendments and/or cancellations must be notified in writing to the ANA 2019 Conference (ANA 2019) Event Managers, Convention Management NZ Ltd (CMNZ). Cancellations received in writing before 5 APRIL 2019 will be refunded in full less an administrative fee of $150. Cancellations received after that date will not receive refunds unless exceptional circumstances prevail, and any such refund is solely at the discretion of the organisers. Cancellation charges and administration fees will be incurred, and payment will be sought regardless of whether your attendance costs have been paid at the time of your cancellation. All refunds will be processed after the conference has taken place.

Substitute delegates are welcome without penalty, but please advise the event managers of any name changes. Shared registrations are not permitted.

PAYMENT
If you have registered using an earlybird rate, your payment must be received by the earlybird closure date of 5 April 2019. If payment is not made by this date then your registration invoice will be adjusted to the standard rate. The standard rate will then be payable.

FAILURE TO ATTEND
If you have registered to attend the ANA 2019 and fail to attend without giving notice in writing to the to the organisers, all registration fees and any other costs associated with your registration are still payable.

CONFERENCE CANCELLATION
In the event that the event is cancelled by the organisers or CMNZ, or by any reason of any factor outside the control of the organisers or CMNZ, the event cannot take place; the amount of the Registration Fee (less any administrative costs) shall be refunded. The liability of the organisers and CMNZ shall be limited to that refund and neither shall be liable for any other loss, cost or expense, however caused, incurred or arising. In particular, neither the organisers nor CMNZ shall be liable to refund any travel or hotel costs incurred by delegates or their organisations. It follows that delegates and accompanying partners are advised to take out comprehensive insurance, including travel insurance.

COLLECTION OF OUTSTANDING FEES
Non payment of any invoice issued will be passed onto a collection agency. Any collection costs incurred will be the responsibility of the debtor.

PHOTOGRAPHY AND VIDEO RECORDING
Conference delegates consent to being filmed and/or photographed for use in social media posts, advertising, television, video, and receiving printed or emailed promotional material. Please advise the conference administrators if you do not consent.

ELECTRICAL DEVICES
I understand that any and all electrical devices, chargers, power cords and electrical plugs of any type that I bring into ANA 2019 venues must be compliant with relevant NZ Standard AS/NZS 3760. I further understand that all electrical devices, chargers, power cords and electrical plugs of any type must be tested and tagged attesting to the fact that they currently meet the NZ Standard AS/NZS 3760.

I further understand that any electrical equipment found to be untagged must be tested and tagged or removed from the event immediately. New equipment not inspected but must be tagged with the re-test date prior to service as per NZ Standard ASNZS 3760.

HEALTH & SAFETY
I agree to obey all instructions from the organisers as they relate to the Safety at Work (General Risk and Workplace Management) Regulations 2016 as they relate to the ANA 2019. I acknowledge that I have provided all relevant information to the organisers at the time of my registration for the ANA 2019. This information enables the organisers to determine a risk profile for complying with the Work Health & Safety Act 2012.

COLLECTION OF PERSONAL INFORMATION – EU GENERAL DATA PROTECTION REGULATION
Please note that by registering for ANA 2019 your personal information including email addresses and data is gathered for ANA 2019, this is for the purpose of information for the event. The information gathered is held in a secure server within the Ivvy Events Software environment – for more information on Ivvy security please go to https://www.ivvy.com.au/events/security

The Conference Organisers, Organising Committee and Ivvy Event software employees have direct access to your data once it is collected. This is for the purpose of organising the Conference.

Use of your data
Please note that your data may be forwarded to the ANA 2019 Sponsors and Exhibitors for marketing, educational and promotional purposes.

Your data will also be used to populate a general delegates list that may be printed or displayed on a website. The information contained in the general list will exclude any direct contact details.

Your data will also be shared with the organisations and third parties as below:

  • Ivvy, the cloud computing platform the events database is hosted from.
  • DPS, our authorised ecommerce provider.
  • Caterers. Where you have indicated a dietary restriction this will be provided to any catering company contracted for the event.
  • Sponsors. Please note, in a separate privacy section of the registration form, you can opt in or out of your information being shared with sponsors.
  • AV Company that receives Speaker presentations.
  • Travel agencies and suppliers that assist with flight or ground transport bookings.
  • Website developer
  • Collateral designer and printer e.g. Printed handbooks, programs
  • Activity and Nutrition Aotearoa


Opting out
If, at anytime, you DO NOT wish your information to be shared in this way, please notify the Conference organisers to have your information withheld. If you choose to do this, your information will not be shared with any other parties (except The Conference Organisers, Organising Committee and Ivvy Event software employees). 

DISCLAIMER
Neither the organisers of the ANA 2019 and its constituent members acting as organisers (known collectively as 'the Organisers'), nor Convention Management NZ Ltd (CMNZ), can accept any liability for death, injury, any loss, cost or expense suffered by any person (including accompanying persons or partners or attendant caregivers). In particular, neither the Organisers nor CMNZ can accept any liability for losses arising from the provision or non-provision of services provided by hotel companies or transport operators. Nor can the Organisers or CMNZ accept liability for losses suffered by reason of war including threat of war, riots and civil strife, terrorist activity, natural disasters, weather, fire, flood, drought, technical, mechanical or electrical breakdown within any premises visited by delegates and/or partners in connection with the workshop, nor losses suffered by reason of industrial disputes, governmental action, registrations or technical problems which may affect the services provided in connection with the workshop. Neither the Organisers nor CMNZ is able to give any warranty that any particular will appear as a speaker or panellist.