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Frequently Asked Questions


Where will the meeting be held?

Room : Lanier Ballroom DE, Level 4



What time does the meeting start & end?

  • Tuesday 15th October 2019
  • Registration Opens 7:15 am
  • Meeting Begins 8:00 am
  • Meeting Ends 12:00 pm  (due to the early start of ASHG this year)

What is included in my meeting registration fee?

Conference Registration Includes:

  • Attendance at all conference sessions
  • Pre - meeting refreshments, coffee break
  • Conference handbook

Is this included as part ot the ASHG meeting?

No, you must purchase a separate registration fee for this meeting. This is a separate Society and audio visual and other administrative costs plus catering to host the meeting will be paid by the Human Genome Variation Society not the ASHG.

How do I register for the meeting?

Registrations are accepted via the Registration Section on the Homepage.


What is the Abstract Closing Date?

5th September 2019.

What is the Earlybird Registration Deadline? 

31st August 2019.

What is the cut-off date to register for this Meeting?

Pre-registration is advised to secure your place, however you may try to register onsite for a higher fee however we cannot guarantee you a place if space is not available. We have turned people away at prevous conferences many times in the past.

I need to cancel, is there a cancellation policy?

The organisers understand that circumstances can change. At any point prior to the Course you are welcome to contact us in writing to nominate a substitute delegate at no extra charge.

  • Cancellation of Registrations received up to 31st August 2019 will be eligible for a full refund, less a US$20 Administration Fee.
  • Cancellations of Registrations received from 1st September 2019 to 14th September 2019 will be eligible for a 50% refund.
  • Cancellations of Registrations received from 15th September onwards will be 100% NON-REFUNDABLE.

Who do I contact with questions regarding the HGVS Meeting 2019 in Houston?

Please contact the Event Manager Ms Rania Horaitis


The information on this website is correct at the time of providing, however, the organisers reserve the right to change the information where necessary without notice.

Do I need to wear a name badge?

Your name badge is your entry to the HGVS Meeting 2019; your badge also helps your security at the conference so we can ensure only people who are supposed to be there gain entry so please wear it. The ASHG name badge is NOT ACCEPTABLE as this is a separate meeting.

Do I need personal insurance?

Delegates shall be regarded in every aspect as carrying their own risk for loss or injury to person or property, including baggage during the conference. We strongly recommend that at the time of booking your travel you take out a travel insurance policy of your choice. The policy taken should include the loss of deposit through cancellation, medical insurance, loss or damage to personal property, financial loss incurred through disruptions to accommodation or travel arrangements due to strikes or other industrial action. The organisers are in no way responsible for any claims concerning insurance.